OECM Savings | Choice | Service

Savings | Choice | Service

Procurement Process

OECM's procurement process is rigorous, open, fair and transparent.

All procurements are conducted in compliance with the Broader Public Sector (BPS) Procurement Directive.

We encourage our customers to represent the needs of their organizations by getting involved in the procurement process. Find out more about becoming a Working Group or Evaluation Committee member.

Planning

  • gather information and data
  • research the scope of products and or services
  • perform supplier and client consultations
  • engage customers to create a Working Group for the project
  • develop a business case and project charter

RFx Development

  • post an invitation on MERX ™, Biddingo and / or Electronic Tendering Sites to consult with suppliers
  • develop RFx strategy
  • define requirements and scope
  • draft RFx
  • distribute final RFx to WG for review
  • finalize RFx
  • seek approval to post with supporting documents
  • post a pre-notice MERX ™, Biddingo and / or Electronic Tendering Sites to consult with suppliers

Posting

  • post the RFx on tendering platforms such as MERX ™, Biddingo and Electronic Tendering Sites such as Bravo Solutions
  • hold information session, if applicable
  • facilitate questions and answers period, two rounds, if applicable
  • issue final addendum and Q&A documents
  • post a closing notification
  • close RFx

Evaluation

  • develop evaluation material
  • train Evaluation Committee
  • perform RFx evaluation stages
  • hold consensus meeting, if applicable
  • complete the balance of the RFx evaluation stages
  • inform the Working Group and Evaluation Committee of the overall evaluation results

Award

  • seek approval to award with supporting documents
  • write the agreements
  • notify the preferred proponents
  • finalize the agreements with the preferred proponents
  • execute agreements
  • launch the agreements to clients
  • send the regret letters and propose debriefing sessions with unsuccessful proponents
  • hold debriefing sessions
  • Working Group wrap-up Session

Management

  • supplier kickoff meeting
  • webinar introducing the agreement
  • client follow up and feedback
  • quarterly meeting with the suppliers
  • saving analysis
  • ongoing customer support