OECM Savings | Choice | Service

Savings | Choice | Service

Strategic Sourcing

OECM conducts procurement in a fair, open, transparent and competitive manner.

OECM's sourcing process is compliant with the Broader Public Sector (BPS) Procurement Directive and other trade agreements.

We encourage our customers to represent the needs of their organizations by getting involved in the sourcing process.

OECM Procurement Process - Planning, RFx Development, Posting, Evaluation, Award and Agreement Management

  1. 1. Planning

    • Gather data and research the scope of products and/or services
    • Perform supplier and client consultations
    • Engage customers to create an Advisory Committee for the project
    • Develop a procurement strategy
  2. 2. RFx Development

    • Post a pre-notice on MERX™, Biddingo and/or Electronic Tendering Sites (ETS) to consult with suppliers
    • Develop RFx strategy
    • Define requirements and scope
    • Draft RFx
    • Distribute final RFx to Advisory Committee for review
    • Finalize RFx
    • Seek approval to post with supporting documents
  3. 3. Posting

    • All RFx notices are published on MERX™ and Biddingo. OECM uses the Ontario Tenders Portal (OTP) Jaggaer to post all RFx.
    • Hold information session, if applicable
    • Facilitate question and answer period (two rounds), if applicable
    • Issue final addendum and Q&A documents
    • Post a closing notification
    • Close RFx
  4. 4. Evaluation

    • Develop evaluation material
    • Train Evaluation Committee
    • Perform RFx evaluation stages
    • Hold consensus meeting, if applicable
    • Complete the remainder of the RFx evaluation stages
    • Inform the Advisory Committee and Evaluation Committee of the overall evaluation results
  5. 5. Award

    • Seek approval to award RFx with supporting documents
    • Write the agreements
    • Notify the preferred proponents
    • Finalize the agreements with the preferred proponents
    • Execute agreements
    • Launch the agreements for clients to access
    • Send the letters of regret and offer debriefing sessions with unsuccessful proponents
    • Hold debriefing sessions
    • Advisory Committee Wrap-up Session
  6. 6. Agreement Management

    • Developing and identifying savings and value
    • Conducting ongoing business reviews with supplier partners to resolve issues
    • Evaluating and monitoring performance objectives proactively through KPIs and SLAs
    • Effective negotiations on customers behalf through the term of the agreement
    • Establishing risk mitigation and management strategies
    • Regular price audits
    • Knowledge sharing

Learn more about OECM’s Contract and Supplier Relationship Management services here.