Contract Specialist, Supplier Relationship Management (Multiple Positions)

Salary Range

$71,000 – $85,000 per annum

Position Summary

Reporting to the Senior Supplier Relationship Manager, the Contract Specialist works closely with the Supplier Relationship Management team including Category Managers, Contract Leads, Specialists and Analysts, to effectively manage agreements and supplier relationships.

Key Responsibilities

• Support the SRM Category Managers/Contract Leads with contract related inquiries for assigned agreements and make recommendations.
• Respond to contract-related inquiries for assigned agreements.
• Review all documents pertaining to newly executed Master agreements to ensure accuracy and proper formatting (e.g., CSA template, pricelist, second stage guide and template).
• Draft and manage execution of Amendments (i.e., briefing note package) for assigned agreements/Suppliers:
  • Price/Product Refresh
  • Language Amendments
  • Extensions
  • Other applicable amendments as deemed necessary.

• Prepare materials for Business Reviews with Suppliers in assigned agreements, such as performance overview and contract-related activities.
• Prepare and participate in the Supplier Partner Orientation Meetings for suppliers in assigned category agreements.
• Conduct Supplier Segmentation and collaborate with team members to maintain supplier status for assigned agreements based on supplier segmentation strategy.
• Assist in agreement negotiations with key suppliers and collaborate with the Strategic Sourcing team to finalize agreements.
• Support the SRM Category Managers/Contract Leads in reviewing sourcing projects (including RFP review, MA review, negotiations as applicable and evaluations of technical response where needed).
• Participate in Supplier Recognition Program debrief meetings and take minutes for assigned agreements.
• Manage supplier performance, i.e., through review of KPIs/SLAs and other obligations within the assigned agreements.
• Manage the contract transition and close out plans as required, by working closely with suppliers and the CRM team.
• Review, validate and ensure CSAs for assigned portfolio agreements and suppliers are up to date.
• Ensure that the SMCR team is kept informed on all aspects of agreement contract renewals, as well as any changes, due to amendments to the agreement.
• Create communication on the centralized system and work collaboratively with cross-functional departments to send out communication to customers on contractual updates and promotional updates.
• Other projects and activities as assigned.

Qualifications and Skills

• Degree in Business Administration and/or related field, or completion of a Supply Chain Management program.
• Minimum of two (2) years’ recent experience in contract administration, preferably in the public sector, or an acceptable combination of education, training and experience.
• Procurement experience within the Ontario Public Sector is strongly recommended.
• Comprehensive understanding of Ontario’s legislative/regulatory/policy framework regarding public procurement, contractual compliance and risk, and related contract management methods.
• Strong knowledge of business analytics principles, methodologies, and techniques, including reporting frameworks, performance scorecards, key performance indicators, statistics, relational database concepts and tools.
• Strong analytical, writing, and communication skills.
• Ability to use sound judgement and logic and create innovative solutions.

Join Our Team

We Offer

OECM is a great place to work. Employees thrive in a collaborative and supportive work environment; enjoy a comprehensive and competitive total compensation package, excellent career growth and professional development opportunities, and a dynamic people-focused company culture that supports work/life balance.

Our Competitive Total Rewards Program includes:

• Group employee benefits
  • Medical and dental
  • Health and personal spending accounts
  • Disability benefits
• Group RRSP with employer matching up to 7.5% of earnings and increases to 10% after 3 years of service.
• End-of-year company group success sharing award.
• Annual merit increases
• Paid professional development days.
• Tuition assistance program.
• An exclusive partnership with NISCL to provide professional development opportunities.

Flexible work arrangements, Excellent career growth and learning and development opportunities; A fun work environment with an active and imaginative social committee; A newly renovated office including a comfortable staff lounge with a pool table, dart board, and Nintendo; Workplace diversity and inclusion based on our core values; Benefits and programs to support mental health and overall wellness; And much more!