OECM Savings | Choice | Service

Savings | Choice | Service

Electronic Document and Records Management Solutions

Featuring customized configurations and integrated solutions, these all-encompassing agreements include access to Digitization Services, Implementation of Software Solutions, Annual Maintenance and Licensing, and Professional Services to address all your electronic document and records management needs through a single supplier partner.

What You’ll Get

Solutions tailored to your unique business needs

  • Comprehensive end-to-end service offerings that are uniquely customized and tailored to fit your organization’s specific IT infrastructures, classification systems, records retention policies, workflows and other requirements
  • Customizable software solutions that include: consultation, implementation, licensing, maintenance and training to provide you with a complete, “one-stop-shop” experience, eliminating the need to contract with multiple service providers

Variety of services that provide a complete offering

  • Digitization Services to help convert physical records into digital-ready records in a variety of formats
  • Access to ongoing support via an Annual Licensing and Maintenance Plan
  • Professional Services including consulting, implementation support and training to ensure solutions are accurately designed and implemented using best practices, thereby reducing wasted time and increasing savings

Access to trusted supplier partners and competitive pricing

  • Access to trusted suppliers in the electronic document and records management category, with highly competitive pricing
  • 24/7 customer support, technical assistance and maintenance services
  • Optional Second Stage Selection Process to help you find the perfect software solution for your organizational requirements

Learn more about this agreement

To learn more about the Electronic Document and Records Management Solutions agreement, view our Information Session.

Choosing Your Supplier

To truly gain a competitive advantage, OECM strongly believes it’s advantageous for you to work with a single strategic supplier partner, for core requirements, wherever possible. To ensure you receive the best possible services, OECM encourages you to review the solutions available from our five supplier partners to determine the best fit for your organization. This approach ensures a strong, value-added relationship with many advantages, including: exceptional supplier responsiveness; improved interoperability; time and cost-saving process improvements; and more.

And remember, OECM is always available to help you analyze your needs to meet your short, medium and long-term goals.

Products and Services: 
Content Management
Digitization Services
Electronic Documents
Professional Services
Records Management
Records Management System
Records Retention
Supplier Partners
Coginov Inc.
Konica Minolta Business Solutions (Canada) Ltd.
Levio Conseils Inc.
Ricoh Canada Inc.
ThinkDox Inc.
Expiry Date: 
November 30, 2023
OECM has the option to extend the Master Agreement for two additional periods of up to two years each.
Have Questions? Get in touch with OECM! 
Project Advisory Committee Members: 
  • McMaster University
  • Municipality of Meaford
  • Peel District School Board
  • Queen’s University
  • Simcoe County District School Board
  • Waterloo Region District School Board
  • York Region District School Board

Supplier Partners

Coginov Inc.
Chantal Lavoie
Business Development Manager
(418) 609-3681
Find out more about Coginov Inc.
Zones Supplied: 
All Zones
Ricoh Canada Inc.
Chris Dutra
Solutions Executive, Education
(416) 560-3770
Find out more about Ricoh Canada Inc.
Zones Supplied: 
All Zones
ThinkDox Inc.
Frank MacDonald
(519) 643-7226 ext. 102
Find out more about ThinkDox Inc.
Zones Supplied: 
All Zones